Responsibilities:

• Providing general office administration support
• To manage internal and external meetings
• Handling of travel arrangements and hotel bookings etc
• Prepares business presentation documents and spreadsheets
• Assists in ad-hoc projects, performing research and maintaining records
• Initiates routine and non-routine correspondence and memoranda
• Answers and screens the phone
• Schedules and maintains calendar of appointments, meetings and travel itineraries, coordinates related arrangements, and arranges for meeting rooms.
• Anticipates and prepares materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Establishes and maintains a variety of files and records.
• Performs other duties as required.

Requirements:

• Proficiency with various software programs including Lotus Notes, Microsoft Word, Excel, and PowerPoint for Windows.
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Good knowledge of business correspondence composition.
• Possess above average interpersonal and communication skills and the ability to maintain good working relationships with all co-workers.
• Possess above average organizational skills including attention to detail and follow through.
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.